Eligibility and Documents

Any individual or business entity can apply. Keep these documents ready:

• PAN card of the applicant
• Digital signature certificate (DSC) or Aadhaar-based e-signature
• Bank account details with IFSC code
• Address proof (utility bill or rent agreement)
• Passport-size photograph

Step-by-Step Online Application

1. Visit dgft.gov.in and navigate to the IEC portal
2. Click "Apply for IEC" and register using your PAN
3. Fill the online application form (ANF 2A) with business details
4. Upload scanned documents (PDF format, under 5MB)
5. Pay the government fee of approximately ₹500 online
6. Submit and note the application reference number

Processing Timeline

Once you know how to get import export code online, the actual processing takes 3-5 working days. The DGFT issues the 10-digit IEC electronically—no physical card is sent. Download the e-IEC certificate from the portal and print it for your records.

> Pro Tip: Apply for IEC at least 2 weeks before placing your China order. While the online process is fast, any document discrepancies require resubmission, delaying your import schedule.

What You Need Before You Start

Once you have your IEC, ensure you have these additional prerequisites in place:

GST Registration: Mandatory for all commercial imports. Your GSTIN will be required on shipping documents and for claiming input tax credit on IGST paid.

AD Code Registration: Your Authorised Dealer Code (from your bank) must be registered with customs via ICEGATE for direct port clearance.

Business Bank Account with Foreign Exchange Facility: Required for making international payments to Chinese suppliers.

> Pro Tip: Register your AD Code with customs before your shipment arrives. Delays in AD Code registration are a leading cause of cargo getting stuck at ports, attracting demurrage charges of ₹3,000–₹8,000 per day.

Step-by-Step Import Process from China to India

Step 1: Identify and Verify Your Chinese Supplier

Don't rely solely on Alibaba listings. Verify your supplier's legitimacy through:

• Business License Verification: Request their 统一社会信用代码 (Unified Social Credit Code) and verify on http://www.gsxt.gov.cn/
• Factory Audit: Hire third-party inspection services like SGS, Bureau Veritas, or local Chinese agents (cost: ₹15,000–₹40,000)
• Reference Checks: Ask for client references, specifically from Indian buyers

Red flags to watch: Suppliers refusing video calls, prices significantly below market rates, or requests for payment to personal accounts.

Step 2: Negotiate Terms and Sign Contract

Key terms to lock in your contract:

> Watch Out: Chinese New Year 2026 falls on February 17. Factories typically shut down for 2-4 weeks. Place orders by early December 2025 for Q1 2026 delivery.

Step 3: Determine Correct HS Code and Calculate Landed Cost

Accurate HS code classification determines your duty liability. Use the Indian Trade Portal or consult a CHA for verification.

Sample Landed Cost Calculation (Electronics worth $10,000 CIF):

Effective duty incidence: ~44% above CIF value.

Note: Actual duty rates vary by specific HS code. Verify exact rates on [cbic.gov.in](https://www.cbic.gov.in/) before importing.

Step 4: Arrange Shipping and Insurance

Sea Freight (recommended for shipments >100 kg):

• FCL (Full Container Load): 20' GP or 40' HC containers
• LCL (Less than Container Load): Shared container space
• Transit time: 18–25 days from Shanghai/M Shenzhen to Nhava Sheva/Mundra

Air Freight (for urgent/high-value goods):

• Transit time: 3–7 days
• Cost: 8–12x higher than sea freight

Insurance: Always take marine cargo insurance (110% of CIF value) covering Institute Cargo Clauses (A)—the broadest coverage.

Step 5: Prepare Import Documentation

Your supplier must provide:

• Commercial Invoice (with HS codes)
• Packing List
• Bill of Lading (original or telex release)
• Certificate of Origin (preferably with FTA benefits if applicable)

You must prepare:

• Bill of Entry (filed by your CHA)
• IEC copy (from your online application)
• GST registration
• AD Code proof
• Import License (if restricted goods)
• BIS registration certificate (for mandatory products)

> Key Update: DGFT has mandated electronic filing of Certificate of Origin for availing preferential duty benefits under FTAs. Check dgft.gov.in for the latest notification on digital submission requirements.

Step 6: Customs Clearance in India

Your Customs House Agent (CHA) will file the Bill of Entry through ICEGATE. The clearance process involves:

1. Document submission (within 24 hours of cargo arrival)
2. Customs examination (physical inspection for 5-10% of shipments; higher for Chinese goods due to valuation concerns)
3. Duty payment (through ICEGATE or authorised banks)
4. Out-of-charge (customs release)
5. Port evacuation (within 72 hours to avoid demurrage)

Current clearance timelines at major ports:

• Nhava Sheva (JNPT): 2–4 days for green channel, 5–8 days for examination
• Mundra: 2–3 days (green channel)
• Chennai: 3–5 days

Step 7: Post-Import Compliance

After clearance, ensure:

• GST Input Credit: Claim IGST paid at import in your GSTR-3B return
• BOE Retention: Preserve Bill of Entry for 5 years (customs audit requirement)
• Supplier Payment: Complete foreign remittance within 9 months of import (RBI regulation)
• Record Maintenance: Maintain import documents for DGFT/BIS audits

Common Mistakes That Delay Chinese Imports

Cost and Timeline Summary

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