How to Import Products to India: A Step-by-Step Guide for Businesses

Whether you're a startup founder or a growing enterprise, understanding how to import to India is crucial for expanding your product lines, staying competitive, and sourcing efficiently. India’s import ecosystem has matured rapidly, and 2025 brings more digitization, compliance demands, and global sourcing opportunities—especially from countries like China, India’s largest import partner.

This guide by Befach breaks down the entire Indian import business process—from registration to customs clearance—so you can import legally, smoothly, and profitably. A critical part of this process is understanding Indian import documentation. Learn more in our detailed guide: What Documents Do You Need to Import into India?

Step 1: Register for an Importer Exporter Code (IEC)

Any business that wants to import goods into India needs an IEC code issued by the DGFT. It’s a 10-digit number that identifies your company for international trade. Registration is done online using your PAN, bank details, and address proof. Without this, your goods won’t clear customs.

Step 2: Choose the Right Products and Classify with HS Code

Pick the right products for import—based on market demand, margins, and import policies. Use the ICEGATE portal to classify them using the Harmonized System (HS) Code. This code defines the applicable duty and whether the item is freely importable, restricted, or prohibited.

Step 3: Understand Regulatory Requirements

Some products require licenses or clearance from government agencies. If you're importing electronics, cosmetics, food, or pharma, you may need certification from BIS, FSSAI, or CDSCO. Don't assume a product is "okay to import" without checking the updated import policy or DGFT notifications.

Step 4: Find a Supplier – Many Start With Chinese Imports

Most Indian businesses start sourcing from China because of affordability and supplier variety. Use platforms like Alibaba, Made-in-China, or sourcing agents. Always get samples, validate certifications, and consider pre-shipment inspection via agencies like SGS or TUV before committing.

Step 5: Arrange Import Documentation

Before shipment, collect and verify all import documents: commercial invoice, packing list, certificate of origin (especially for Chinese goods), Bill of Lading, and insurance. If the product is regulated, attach your license or NOC. Here's a sample list: Indian import documentation.

Step 6: File the Bill of Entry on ICEGATE

Once your goods reach an Indian port, file a Bill of Entry using the ICEGATE system. This digital form declares the contents, origin, value, and purpose of the shipment. Indian customs uses this to assess duties and verify compliance. Inaccurate entries lead to major delays or penalties.

Step 7: Pay Customs Duties in India

Pay the applicable duties including Basic Customs Duty (BCD), IGST (usually matches local GST rate), and any anti-dumping duty (especially common on Chinese imports). Use the CBIC portal to calculate and pay online. Only after this will your goods be released.

Step 8: Collect Shipment and Handle Last-Mile Delivery

Once you receive customs clearance, arrange pickup and storage. Don’t let your shipment sit at the port—demurrage fees can stack up. Work with a trusted 3PL like Befach Logistics for efficient warehouse management and last-mile delivery to your customers or facilities.

Conclusion

Importing products into India isn’t rocket science—but it does demand precision, compliance, and strategy. From getting an IEC code to managing customs duties in India, the process is now tech-enabled and easier to navigate than ever. Whether you're sourcing from China or elsewhere, you need the right team, tools, and documentation to scale safely. Dive deeper into the specific Indian import documentation required in our dedicated post: What Documents Do You Need to Import into India?

Need help with your import strategy? Contact Befach here — we’ve got the supply chain, customs, and global sourcing experience to make it happen.